In this Coronavirus (COVID-19) company policy sample, you’ll find all the essential guidelines employees should follow during the coronavirus outbreak and temporary alterations of existing sick leave and work from home policies.
Policy brief & purpose
This company policy includes the measures we are actively taking to mitigate the spread of coronavirus. It’s important that we all respond responsibly and transparently to these health precautions. We assure you that we will always treat your private health and personal data with high confidentiality and sensitivity.
This coronavirus (COVID-19) company policy is susceptible to changes with the introduction of additional governmental guidelines. If so, we will update you as soon as possible by email.
This coronavirus policy applies to all of our employees, partners, clientele and customers who physically report to our office(s).
Here, we outline the required actions that employees, partners, clientele and customers should take to protect themselves and others from a potential coronavirus infection.
If You Are Sick:
- If you have cold symptoms, such as cough/sneezing/fever, or feel poorly please request to work from home or me with us via digitally (via Zoom, Google Meets or Big Blue Button).
- Employees, partners, clientele or customers have a positive COVID-19 diagnosis may return to the office only after having fully recovered, with a doctor’s note confirming your recovery.
Work From Home:
- Employees, partners, clientele and customers who are feeling ill, but may still be able to work, should request to work from home and/or meet digitally.
- If you have recently returned from areas with a high number of COVID-19 cases (based on CDC announcements), we’ll ask you to work from home for 14 calendar days, and report to the office only if you are fully asymptomatic.
- If you’ve been in close contact with someone infected by COVID-19, with high chances of being infected yourself, please request to work from home and/or meet digitally.
- For employees, partners, clientele and customers who may need to provide care to a family member infected by COVID-19 please request to work from home and/or meet digitally. You’ll only be permitted to report to the office 14 calendar days after your family member has fully recovered, provided that you’re asymptomatic or you have a doctor’s note confirming you don’t have the virus. You will also be asked not to come into physical contact with any colleagues during this time.
- All work trips and events – both domestic and international – will be cancelled/postponed until further notice.
- In-person meetings should be done virtually where possible, especially with non-company parties (e.g. candidate interviews and partners).
- If you normally visit our office by public transportation and do not have other alternatives, you can request to work from home and/or meet digitally as a precaution.
- If you are planning to travel voluntarily to a high-risk country with increased COVID-19 cases, we’ll ask you to work from home for 14 calendar days and/or meet digitally.
- Wash your hands after using the toilet, before eating, and if you cough/sneeze into your hands (follow the 20-second hand-washing rule). You can also use the sanitizers you’ll find around the office.
- Cough/sneeze into your sleeve, preferably into your elbow. If you use a tissue, discard it properly and clean/sanitize your hands immediately.
- Open the windows regularly to ensure open ventilation.
- Avoid touching your face, particularly eyes, nose, and mouth with your hands to prevent from getting infected.
- If you find yourself coughing/sneezing on a regular basis, avoid close physical contact with your coworkers and take extra precautionary measures (such as working from home, meeting digitally or rescheduling in-person meetings).
Masks are currently not required, but are strongly recommended.